Human Resource Management Division

AHMAD NAZARI MOHD HANAFIAH
Under Secretary
Tingkat 3, Blok F,
Kompleks Pejabat Kerajaan Bukit Perdana,
Jln Dato' Onn,
50610 Kuala Lumpur.
Tel : 03-26915295
Faks : 03-26937233

HUMAN RESOURCE MANAGEMENT DIVISION

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Bahagian Pengurusan Sumber Manusia diketuai oleh Setiausaha Bahagian, Pegawai Tadbir dan Diplomatik Gred M54. Bahagian ini bertanggungjawab terhadap perkara-perkara berkaitan struktur organisasi dan perjawatan, urusan-urusan perkhidmatan, latihan kakitangan dan peperiksaan serta urusan-urusan berkaitan prestasi dan kemajuan kerjaya pegawai. Cawangan dan unit utama adalah :

Cawangan Perancangan Tenaga Manusia dan Pembangunan Organisasi

- Unit Pengurusan Data (HRMIS)

Cawangan Pengurusan Sumber Manusia
Cawangan Pembangunan Modal Insan

- Unit Kompetensi

Cawangan Pengurusan Prestasi dan Tatatertib
Unit Pengurusan Psikologi

Visi

Untuk menjadi organisasi terbaik dalam pembangunan sumber manusia yang berkualiti, berkemahiran dan kompeten serta berintegriti bagi melaksanakan tugas dan tanggungjawab untuk mencapai objektif organisasi.

Misi

Untuk memastikan perancangan, pengurusan dan pembangunan sumber manusia dapat dilaksanakan dengan berkesan bagi menentukan organisasi mempunyai sumber manusia yang berkualiti, berkemahiran dan kompeten serta berintegriti bagi mencapai objektif bahagian

Objektif

Untuk menghasilkan anggota yang berkualiti, berkemahiran dan kompeten serta berintegriti melalui perancangan, pengurusan dan pembangunan sumber manusia secara cekap dan berkesan bagi mencapai objektif organisasi

Human Resource Planning And Organizational Development

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Mision

Provide stable, efficient and integrity appropriate organization structures commensurate with adequate numbers of manpower

Vision

Towards optimum and competent manpower planning and organizational development

Objective

This branch is responsible to make sure ministry, department and agency under it have suitable, organised and orderly organisational structure and have designation number that optimum to enable him become a efficient organisational and effective with take into account need up-to-date and future

Function And Role

Planning, coordinate and implement materialization applications transaction, repeal, post again grading and organisational structure again arrangement at the ministry, department and agency under it.
Planning, study and implement designation need and post filling at the ministry, department and agency under it. Activity including preparation of the report quarterly designation, filling and vacancy.
Planning and coordinate team implementation ‘naziran’ designation and job list at the party headquarters ministry, department and agency under it.
Planning, coordinate and implement preparation work, examination and updating estimates of the expenditure book and ministry information Malaysia annual designation list.
Planning, coordinate and implement schemes check service at the ministry, department and agency under it.
As the secretariat coordination committee ministry of human resource, department and agency.

Client Charter

We will :

All application for restructuring will be processed within 60 days and submit to Department of Civil Service (JPA), Malaysia for approval;
All approved establishment warrant received from treasury will be submitted to the agencies / department within 3 days
Resolve designation application and filling approval post in fourteen (14) working days from the date of application completely been accepted;
Managing correspondence within five (5) working days from the date it began to be accepted;
Implement ‘naziran’ designation fifthteen (15) times per year;
Provide and update currently estimates of the expenditure book and designation list ministry annual at the latest 30 June each year; and

HRMIS Data Management Unit

Mision

Implementing HRMIS in Ministryalign with the vision of public service human resource and goals of the Electronic Government (EG) besides optimizing the effectively use of ICT in human resource management to improve the quality of human resource services

Vision

Strive to be a leader and a co-ordinator in an online world-class human resource information management through HRMIS for the Ministry

Objective

To ensure HRMIS implementation activities could be performed successfully through a firm structure and mechanism according to schedule; and
To ensure human resource information in the Ministry of Information Communication and Culture reliable, accurate and updated.

Function And Role

Manage and oversee the implementation of HRMIS in the Ministry of Information Communication and Culture, especially before implementation activities, during implementation and after the implementation of certain HRMIS module/sub-module
Ensure all data are approved and frequently updated
As a point of reference and provide advisory services to HRMIS user in the Ministry
Act as a HRMIS Helpdesk in the Ministry to assist user in dealing with problems related to the implementation of HRMIS
Manage HRMIS training to user and develop expertise in applying HRMIS among user in agency
Being the organizer to “Pasukan Teras”, “Pasukan Jaguh”, “Jawatankuasa Pelaksanaan” and “Jawatankuasa Pemandu” in the Ministry
Manage needed infrastructure preparation for the implementation of HRMIS such as space, wiring, electrical source and network.
Act as a data centre for the Ministry
Prepare implementation of HRMIS status report from time to time.

Client Charter

We will:

Monitor and co-ordinate the implementation of Human Resource Management Information System (HRMIS) in Ministry of Information Communication and Culture in accordance with Circular No. 12 of 2005
Ensure all data and information contained in HRMIS databases are accurate and current
Ensure all problems related to HRMIS settled in three (3) working days
Present module/sub-module implementation status report to all members of “Jawatankuasa Pelaksanaan” quarterly
Present planned HRMIS implementation activities to the members of “Jawatankuasa Pelaksanaan” once in six (6) months
Organize training for related officers and staffs on the implementation of HRMIS module/sub-module
Ensure all officers and staffs could reached to HRMIS network through their own terminal

Human Resource Management Branch

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Objective

Implement all the service matters of the officer efficiently and orderly based on the current procedure and regulation such as recruitment, placement, confirmation, pensionable establishment, remuneration and perquisite, post-service and also personnel that being managed from time to time.

Function and Role

Managing the recruitment, placement and resignation of the non common user personnel which is under the General Secretary’s responsibilities based on current regulations and all the related circulars.
Coordinating the confirmation of appointment, confirmation of service and emplace on pensionable establishment according to the current procedure and regulation.
Managing the remuneration and perquisite according to the current procedure and regulation in the General Order and all the related circulars in order to get an approval from the higher authority.
Managing the placement/replacement of the common-user personnel and part of the non-common user personnel.
Responsible on the post-service matter for the Ministry’s officers.
Coordinate the appointment of contract, temporary or permanent transfer, secondment as well as temporary staff of the Ministry and Its Departments.
Updating the service information of the Ministry’s officer in his/her Service Book as well as in the HRMIS
Preparing the Kew.8 forms for the Ministry’s officers

Client Charter

We promise will:

To pay service professionally, efficiently and friendly in implementing service matter and personnel management based on current principles and regulations.
To complete the recruitment exercise within three (3) months after the advertisement’s due date.
To ensure the process of confirmation and the emplace on pensionable establishment within seven (7) working days (if the documents needed are complete) before forwarding to the higher authority such as SPA for the approval purpose.
To ensure the preparation of Kew.8 forms is ready within three (3) working days after receiving any approval or decision.
To ensure the process of the remuneration or perquisite will complete within seven (7) working days (if meet all the requirements) from the application date.
To ensure the matter of compulsory retirement is being informed to PSD two (2) years before the retirement date, for the optional retirement is six (6) months before the retirement date and derivative pensions is one (1) month after death date.

Human Capital Development Branch

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Objective

Planning and implementing training programme and service examination according to schedule in order to enhance attitude, skill and knowledge of officer in Ministry, Department and Agency

Function and Role

Coordinating and managing training programme (course, workshop, seminar, talk, briefing) organized by ministry.
Managing course, workshop, seminar, talk, briefing offered by Government Department and Agency as well as Private Sector, local and abroad.
Coordinating and managing service examination as well as preparing examination syllabus for the Ministry and Department.
Conducting Special Examination for the new intake of Social, Arts and Talent scheme.
To act as a secretariat for Mesyuarat Jawatankuasa Induk Pembangunan Tenaga Manusia.
To act as a secretariat for Mesyuarat Panel Subjek Jabatan.
Preparing human capital development strategic planning.

Client Charter

We promise to:

Achieve 80% attendance of the Ministry Officers with seven (7) days of courses a year.
Organize and implement seventy (70) training programmes a year that consist of course, workshop, seminar, talk and briefing.
Present the Ministry’s training programme report twice a year.
Ensure service examination schedule to be issued in January every year.
Implement service examination for each close-service gred twice a year
Implement Special Examination for the new intake of Social, Arts and Talent scheme with complete application within a month.
Organise Generic and Functional Induction Course for the new intake within 8 month from the date of appointment.
Process application of course, workshop, seminar, talk, briefing organized by the Government Department and Agency as well as Private Sector within seven (7) working days upon submission of complete application.
Release the service examination and generic induction course result within three month from the date of the examination.

Performance And Discipline Management Branch

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Objective

To enhance members’ of Ministry career development through planning and coordinating performance management and human resources with integrity through application of noble values, human development programmes and disciplinary function. The functions of the branch are planning and coordinate promotion among members, managing and monitoring performance report, salary increment, pay shift, proclamation of estate and to act as a secretariat to the Council Coordination Excellent Service Awards at the Ministry, honorary title awards of federal and state level, management integrity business Ministry and national integrity plan.

Function and Role

Planning and coordinating promotion and promotion appeal for members of the Ministry
Planning work postponement for members of Ministry
Coordinating work postponement for JUSA / Director of Department.
Management of disciplinary action.
Coordinating annual business report performance appraisal for members of Ministry.
Coordinating estate proclamation.
To act as a secretariat for Task Force Reduce Sign Bureaucracy meeting.
To act as a secretariat for Management Integrity Committee meeting.
To act as a secretariat for National Integrity Plan (PIN) report preparation and Excellent Service Award ceremony.
Managing Human Resource Development Panel meeting (PPSM) for salary movement, pay shift and selection of the Excellence Service Award recipients.
Implementing and coordinating human development programmes and Islamic values application through Islam Hadhari approach at the Ministry.

Client Charter

We promise to:

Provide user-friendly service to all the customers.
Process business increment rank, acting and appeal promotion within 2 months from the date of full application received.
Process postponement business work with complete application within three (3) weeks.
Manage disciplinary cases and surcharge with complete report within six (6) month.
Process outwork applications, land application, proclamation estate and labour active in politics application within one (1) month from the date of complete application.
Manage disciplinary report with complete submission of misconduct and disciplinary violation report from the Chief of Department within three (3) months.

Psychological Management Unit

Objectives

To enhance the application of psychology in order to ensure the excellence of human capital in public services through several approaches which as follows; development, prevention, rehabilitation and crisis management. This unit is expected to become the centre of reference which is responsible to manage and monitor the lower achievers in the organization. Besides that it also provides guideline on career counselling, application of psychological testing and psychometrics, psychological consultation and counselling. It also create and develop psychological modules in developmental programmes, prevention and rehabilitation that is based on psychological and counselling orientation, and does survey and psychological research.

Function and Role

a) Psychology

To assist in organizing developmental of human capital program based on psychology that involves all aspects of development, prevention, rehabilitation and intervention.
To assist and create psychological modules of human capital developmental programmes.
To assist operating activities on prevention, research and studies of human capital development.
To give advice and psychological consultation.
To assist, develop, administrate and prepare psychological testing.
To give psychological input on developmental, prevention and rehabilitation programmes.
To manage and assist lower achievers in the organization.
To maintain, distribute and allocate testing tools and inventory of psychological counselling.
To become the centre of reference and provide information on psychological application.

b) Counselling

To perform counselling activities which include all aspects of growth and expansion, intervention, prevention and rehabilitation.
To carry out individual and group counselling session, family counselling, marriage counselling, tele-counselling, e-counselling, consultation and crisis intervention.
To prepare counselling reports.
To prepare monitoring and investigation reports as for record, documentation and to improve the standard and quality of services.

Client Charter

We pledge:

To provide consultancy services such as an efficient advice and a competent guidance accordingly based on psychological ethics and values.
To manage counselling cases from one to six sessions in within six (6) months from the submission date of application put forth.
To conduct one (1) to six (6) sessions per month (upon request) with complete application within six (6) months .
Maintaining and preserving the confidentiality of client’s personal information and problems.
To assist and provide services to the Ministry and Agencies for consultations according to psychological perspectives based on standards of America Psychological Association (APA).

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